Sunday, July 16, 2023

New Adventures + old email You Can Do

Last week I shared my plan for what to do with your Google Drive if you are moving from one district to another in New Adventures + old files You Can Do . I do NOT recommend using Takeout or Transfer as I firmly believe we are all digital hoarders. If you are making a move, use this as an opportunity to go through your Drive and take what will benefit you, not what will weigh you down - and if your Drive was a mess then, it's not like it's going to clean itself up by moving to a new account!

Something else that you might need or want to look at as you move from one district to another is your Gmail. This one is a bit trickier. You can't really "export" emails. You can export your contacts.  But honestly ... stop and ask yourself ... which ones do you really need? And if you are brutally honest with yourself, I don't think you find there are all that many.

I'm going to share my thoughts - but this is all based on the idea that you have NOT tangled your personal emails with your school emails - meaning you don't handle bills or personal accounts through your school email address. If you DO, PLEASE STOP. I think of it as "multiple identities". Anything to do with home gets done with my personal Gmail. Anything related to my job, through school email. I don't cross these lines. Period.

Just with my Drive, I'm a big user of labels in my Gmail. Here's also where knowing some searching tips comes in really handy. When you find the ones you want to preserve, forward them to the newly created - or personal account - you are using to house the files you are taking with you.

Here are some things to think about:
  • Looking for an email(s) from a specific person? Search their name at the top ... and comb through the ones that appear.
  • Looking for an email(s) about a specific topic? Search the topic at the top ... and go through those.
  • If you use labels, think about which labels are worth even looking at - and go through JUST those.
  • Want to have email addresses for certain people? Search for one of their emails and forward that. Their email will show up for you.
You might just find there aren't a whole lot of emails you really need to keep. 

Good luck! Making changes is always hard - even when it's a really good change. 

Also, do NOT wait! Some districts are very strict about shutting off accounts. And once you are locked out, you could be locked out forever. 

FINAL tip: in the future, create in your personal account and share it to your school account. Then make a copy to use at school. Making it in your personal account will prevent the above 'song and dance' in the future.

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