Google Drive Organization You Can Do

🎉 Happy New Year! 🎉

I'm starting this year off with my favorite topics - Google & Organization - and when you put these two together, I'm in heaven!

Remember the days of 4 drawer filing cabinets ... I do!  They took up a lot of floor space in my classroom (I might have even decorated mine 😆 ).  These are fabulous organizational tools ... and, at the same time, organizational nightmares! 

You know what I'm talking about!  

A lot of thought and energy was put into the overall organization of these file cabinets, but we all kept a section for papers "To File Later" ... which we rarely did! Your Google Drive can easily become the same nightmare ... but it doesn't need to be.

The new year is a great time to make the decision to organize your Drive.  Below, I've shared some basics to get you going.  But I must warn you.  It will be an ongoing task.  You will never be "done". Organization is something you must do regularly and faithfully.

Get Started:

"My Drive" ... the big picture ...

How do you organize? How is your day divided up? Content? Periods? Do you manage groups? What are the biggest chunks of your day?  Make folders to match these groupings.  Don't get hung up on how to organize inside these yet. Then, drag & drop individual files or folders inside these "main folders". 

Tip - if you have files/folders that you have no idea what they are, I recommend opening them and decide to keep or delete.  Don't be afraid to delete ... this is an incredibly important organization feature! 

Folder Names ... an overlooked tool ...

When you decide names for your "main folders", think about this ... does your brain organize by dates? By names? Be sure to use terms/phrases that you are familiar with. Keep it simple and broad.  

Communication You Can Do

We've all heard it before.  Communication is important.  It's crucial.  Good communication can go a L O N G way in preventing problems ... especially in a classroom.  If you are a parent of school-age children, you know exactly what I'm talking about. Having my oldest start school truly changed my perspective on quite a few educational topics ... communication being one of them.

I have 3 school-aged daughters.  I send them off to school for 7 hours each day --- Monday through Friday --- August to May.  That's a L O N G time!  Can you imagine if as a parent I had NO idea what was going on?  Whew!

In my own classroom, it dawned on me ... my 7th & 8th graders "probably" weren't going home and filling in whomever was home with every little detail about school.  How could they?  We expect them to cram 7 hours worth of content in their heads, go on to whatever extracurriculars they participate in, eat, do homework, AND communicate it all to mom & dad?  Yea, right. For a decent number of years, I had parents email or call or say to me at conferences, "I didn't know (fill in assignment/test/project name) was coming up." 

I decided to do what I could to change this. 

YOU CAN, TOO!

Yes! You can! I started off small. We will call this "Concise Communication" - I posted the homework every week - in my classroom (where I encouraged students to write it down) AND in our grade book program. I had to turn in lesson plans anyhow which included my planned homework, so I knew it ahead of time.  If I needed to adjust, I did. I encouraged students and parents to look there for homework & grades.

Top Google Doc Tools You Can Use

If I had to venture a guess, I'd say probably everyone's first experience with Google Apps is with Google Docs.  It is Google's word processing tool.  In it's infancy, Docs was pretty thin on tools and capabilities.


Not anymore!

Voice Typing

One of my favorite tools in Google Docs is voice typing.  I realized this year how powerful this is for students. In my classroom, I always had students who could verbally tell me such wonderful information, but struggled to get it down.  There were so many times that I wanted to hand them a tape recorder.  Now it is in their hands! And if you give it a chance, you just might empower your students to finally have a way to share their "voice".  (And I bet you'll find out what a sweet voice it is! 💖)

Naming Versions

5 Google Slides Activities You Can Do

The other day, I wrote a post about change and how it can be amazing.  Here are 5 activities you can use in your class.  Take your pick and do one ... or do them all!

Google Slides Scavenger Hunt (Catlin Tucker @Catlin_Tucker) -- an amazing activity you can use to help your students become more proficient with Slides. And it's FUN! and YES! You can make your own copy of it and share with your students.  It's beautiful - go ahead ... share with your students, tomorrow.


Build Your Own Snowman (Eric Curts @ericcurts) -- this amazing activity allows your students to be creative without the hassle of needing to find the "accessories" to build their own snowman.  Eric reinforces writing skills by giving space to write a story about the snowman they create.  Eric includes a template you can copy and share, AND he also provides a short tutorial in case you need it!


If-Then Adventure Stories (Google's Applied Digital Skills Curriculum) -- this take on "Choose Your Own Adventure Stories" many, including myself, enjoyed as a child, is set up to walk your students through the process from start to finish.  


**Note - it says it is geared for middle/high school students, so if you want to use with younger students, you may need to provide additional support.  (I used it with 4th graders and they 💛'd it!)

Change You Can Do

- George Couros -

Change can be a BIG, SCARY word.  But it does NOT have to be.  As the quote states, it's "an opportunity to do something amazing"! Change is a risk for sure.  But taking risks can pay off.

Personal example ... a couple of years ago, I was NOT a fan of social media.  I resisted creating accounts.  Then change happened.  I went to a workshop led by Marsha Kish (@dsdPD).  She dangled a free Chromebook for the best Tweet in the workshop. 

I 💖 tech.  Our district was going 1:1 with Chromebooks. 

I. Wanted. The. Chromebook.

So I created a Twitter account - with my husband's help - and I Tweeted ... something ...  what? I have no idea.  Apparently, it was not Chromebook worthy, BUT I had a Twitter account.  I could have deleted it. Instead, I ventured out there, and slowly - remember I said a couple of years ago? - 2014, 3 years later, I can't remember NOT having it.